This position functions primarily in Pharmacy Service within VA Medical Center and the Community Based Outpatient Clinics (CBOCs). Monitors purchases and changes in contracts, prices, and availability and communicates with management and other pharmacy procurement staff to promote and coordinate best procurement practice. Incumbent utilizes the government purchase card according to all VHA Directives and Medical Center Policies. Uses the government purchase card for all purchases where the card is accepted and amounts are within the individuals authorized spending limit. Assures all orders are reconciled in the computer with the appropriate purchase card order and within policy timeframes. Resolves all problems with incorrect or unknown card charges with the vendor or disputes them with the bank. Maintains a log of all purchase card orders, which includes the purchase order number, date, vendor, and the dollar amount. Maintains a hard copy file of all purchase orders, vendor invoices, and supporting documents. During an audit, the incumbent provides documentation as requested for each purchase card order. Additional duties includes but are not limited to the following: Creates purchase orders through Daily Supply Management Online Orders (SMO), Government Purchase Card, VISTA request, or Purchase Agent Order via Prime Vendor Internet Computer, IFCAP or credit card. Incumbent maintains accurate records of purchases, and control of purchase card is subject to quarterly Fiscal Service review. Double checks daily medication orders for accuracy, insuring quantity received corresponds to the quantity ordered. Order accuracy will be processed by the incumbent, verified by the Pharmacy Technician Supervisor, and/or Pharmacy Supervisor, and placed into stock by the incumbent. Maintains accurate records and initiates credit procedures if necessary and indicated. Identifies sources for purchase according to active contracts and specific ordering protocols and regulations. Conducts market research considering competitive pricing, quality, availability, and other issues to locate appropriate vendor to determine best value and relays findings to other procurement personnel. Keeps current on contracts, product availability, and prices to identify appropriate sources and ensures most cost-effective products are purchased according to Federal Supply Schedule. Determines correct method of payment from various sources available within Fiscal Service guidelines and requirements for accountability. Carries a pager and is expected to be on 'voluntary call' to be available for placement of emergency orders from home Sunday through Saturday until 10PM. 'Voluntary call' is defined as responding to emergency pages from home. The employee will not be required or expected to return to the VAMC, as emergency orders can be placed from their residence via telephone, internet, fax, etc. Controls physical inventory at appropriate levels to assure on demand fills of prescription orders. Promptly replenishes shorted items within 24- 48 hours. Assist in development and implementation of procedures to procure "special order" products, available through manufacturer created specialty programs. Coordinate with other sites for implementation of procedures. Regularly communicates information regarding availability, contracts, and fiscal considerations for medications and devices to pharmacy procurement personnel and supervisory pharmacy staff in Pharmacy and Primary Care Services. Regularly attends meetings to present procurement information related to contracts. Regularly reports irregularities, inconsistencies, and issues related to procurement to the appropriate source for resolution. Maintains designation as a National Contract Service (NCS) Pharmaceutical Ordering Officer. Creates the monthly 1358 with authorization in IFCAP. Records each Prime Vendor order in 1358 Daily Activity menu. Reconciles B09 report to Purchase Order Totals report on a weekly basis Accurately manages and maintains drug database for automated storage and procurement system. Regularly communicates with VISN procurement groups, station staff, administrators, ADPACs and supervisors on matters pertaining to contract pricing and drug accountability. Disseminates information to Pharmacy and CBOC procurement technicians on matters pertaining to procurement and drug accountability. Provides oversight of Pharmacy and CBOC procurement technicians on matters pertaining to procurement and drug accountability. Establishes appropriate stock levels based on usage. Goal is to maintain minimum stock while guaranteeing that adequate stock is available to meet the demands of the department and hospital. Rotates stock when new orders arrive to minimize waste due to expiration. Keeps areas where stock is stored clean and organized with appropriate use of item tags. Responsible for filling and delivering requisitions for ward stock/Pyxis for the specialty clinics and procedure rooms. Work Schedule: Alternating tours (7:00 a.m. to 3:30 pm and 10:00 a.m. to 6:30 p.m.) weekdays with occasional weekends and Holidays Financial Disclosure Report: Not required
Providing Health Care for Veterans: The Veterans Health Administration is America’s largest integrated health care system, providing care at 1,255 health care facilities, including 170 medical centers and 1,074 outpatient sites of care of varying complexity (VHA outpatient clinics), serving 9 million enrolled Veterans each year.